QuickFile365
Ultimate Email Filing Solution
for Microsoft Outlook 365
Stop wasting hours searching through cluttered inboxes. QuickFile365 revolutionizes how you organize, file, and retrieve emails in Microsoft Outlook with powerful filing capabilities.
Why QuickFile365?
Auto-Suggest Folders Based on Your Filing History for Effortless Email Organization
Add Custom Tags to Emails for Enhanced Searchability and Smarter Categorization
File Entire Email Threads with One Click to Keep Your Inbox Clutter-Free
Send and File Emails Simultaneously with No Extra Prompts for Maximum Efficiency
Instant Folder and Tag Recommendations to Streamline Your Email Filing Process
Manage Notes Easily Within Your Email System to Keep Everything in Context
Use QuickFile365 Directly From Within Outlook and Microsoft 365
QuickFile365 revolutionizes how you organize, file, and retrieve emails in Microsoft Outlook. Designed for Microsoft 365, QuickFile365 lets you seamlessly perform mail filing on Classic Outlook (Windows), New Outlook (Windows), Outlook Web App, and Outlook for Mac.
File to Folders – Organize with Confidence
QuickFile 365 lets you file emails directly into Outlook folders with a single click.
Whether you're archiving client messages, sorting internal updates, or managing project communications, folder-based filing gives your Inbox structure and long-term clarity.
It’s the most intuitive method for users who prefer a traditional, folder-based Outlook workflow—and QuickFile makes it lightning fast by learning and suggesting the right folder based on your past behavior.
File Using Tags (Categories) – Add Context, Instantly
Instead of (or in addition to) folders, you can use Outlook categories as tags—such as "Urgent", "Finance", "To Review", or "HR"—to classify emails without moving them.
Tagging is ideal when an email fits multiple contexts or when you want to visually track tasks and topics inside your Inbox.
QuickFile displays your category list in the filing window, allowing you to tag messages as you file them—or even without filing at all. This gives you a flexible way to manage and filter mail without disrupting folder structures.
File Using Both (Folder + Tag) – The Best of Both Worlds
QuickFile365 gives you the power to file and tag in one streamlined action.
This hybrid method is perfect when you want the permanence and organization of folders plus the flexibility and visibility of tags. For example, a legal firm may file an email into a case folder but also tag it as “Discovery” or “High Priority” for quick filtering later. This combined method saves time, improves searchability, and keeps your email system both organized and agile.
QuickFile handles this with a single click—no extra steps, no manual backtracking.
Send and File – Stay Organized Without Going Back
QuickFile 365 prompts you when you click Send, so you can file your email before it leaves your Outbox.
There’s no need to revisit the Sent Items folder later to organize your messages—the email is automatically filed as soon as it’s sent.
This is perfect for users who want to stay organized in real time, ensuring every email is filed correctly the moment it’s sent. Whether you're handling client communications or internal updates, Send and File removes the extra step and keeps your workflow seamless.
QuickFile makes this process effortless with a simple prompt—so nothing gets missed, and your Sent Items stay clean and structured.
File to Shared Mailboxes – Organize Team Inboxes
QuickFile365 lets you file emails directly into shared mailboxes like info@, support@, or accounts@, keeping team inboxes just as organized as your own.
Perfect for when multiple people manage the same mailbox and need a consistent place to store correspondence. No more leaving emails in a shared inbox or dragging them around manually.
Available on the Ultimate plan, shared mailbox filing requires a one-time admin approval. Once set up, it works just like filing to your own folders—pick the shared mailbox and folder, and you're done. With Send and File, you can even send and file a copy in a single step.
Trusted Mail Filing Software from a Microsoft Partner
As a trusted Microsoft Partner, Standss South Pacific Limited has refined QuickFile since its launch in 2008. You can rely on us for regular updates and prompt resolutions to ensure a seamless experience.
Customer testimonials
Hear from our satisfied customers
QuickFile is the most useful Outlook add-in I’ve ever used!
Don LaVange
NetDocuments - Utah - USA
QuickFile significantly eases the burden of filing email messages. The ability to link individual correspondents with specific folders is especially valuable, making it very convenient to direct messages to the proper folder with a simple click.
Guy S. Saffold, Ed.D.
Executive Vice President, Trinity Western University
Very handy program. Use it every day at work.
Miles C. Seifert, P.E.
First Baptist Orlando
Our Easy Mail Filing Process
QuickFile365 lets you file and organize emails directly within Outlook. See how our Outlook mail filing tool works in just a few clicks:
- Select an email - Choose any email in your Inbox or compose and email. You can also select multiple emails at once.
- Choose Folder or Category - Choose your destination folder from the QuickFile365 taskpane. You can also select/assign one or more Outlook categories (tags) - QuickFile can show your category list right there.
- Click to File (and Tag) - With a single click, the message is moved and tagged. QuickFile learns from your choices - folder and tag suggestions get sharper over time.
Why Use QuickFile365 for Organizing your Inbox?
Process hundreds of emails simultaneously with bulk filing, moving, and organizing tools. Perfect for cleaning up large inboxes.
File 90% or more of your emails instantly with folder and tag recommendations that improve as you work
Create dynamic folder structures that adapt to your workflow. Nested folders and color coded custom tags keep everything perfectly organized.
Mail Filing within Outlook
Ready to Get Started?
Try Our Free Plan Now.
Enjoy seamless Office 365 mail filing capabilities today. Use the plugin for free for 14 days, or subscribe yearly for a commercial license.