Send & File helps Outlook users organize sent emails by selecting a destination folder during the sending process. Designed for Microsoft 365 and New Outlook, it reduces manual filing, keeps Outlook folders organized, and helps users spend less time managing email.
If you organize Outlook using folders, sent emails can quickly become a problem.
You reply to a client, project team, supplier, or colleague. Then the email sits in Sent Items until you remember to file it.
That usually means:
- Opening Sent Items
- Finding the email you just sent
- Moving it to the correct folder
It is a small task, but it happens many times a day. It breaks your flow, clutters Sent Items, and leaves client or project folders incomplete.
QuickFile365’s Send & File feature helps you file sent emails faster by letting you choose the destination folder as part of the sending process.
What Is Send & File?
Send & File is an Outlook productivity feature that allows users to choose where a sent email should be filed before sending it.
Rather than returning to Sent Items later and manually moving messages, QuickFile365 records the filing location and allows multiple sent emails to be filed in a single operation.
For organizations that rely on Outlook folders to organize client, project, matter, or account correspondence, Send & File helps make filing faster and more consistent.
Why Outlook Users Need Send & File
Most people do not avoid filing because they dislike being organized.
They avoid filing because filing interrupts their work.
When sent email filing becomes a separate task, it is easy to postpone or forget.
The result is:
- Important emails remain buried in Sent Items
- Client, matter, or project folders are incomplete
- Users waste time searching for messages later
- Teams follow inconsistent filing habits
Send & File captures the filing decision while the email is still fresh in your mind.
Designed for New Outlook and Microsoft 365
Many Outlook users relied on older desktop filing tools to send and file emails.
As organizations move to New Outlook and Microsoft 365, some older Outlook filing tools may no longer work as expected.
QuickFile365 is designed for Microsoft 365 and supports the modern Outlook experience, including New Outlook.
If email filing is one of the reasons your team has delayed moving to New Outlook, QuickFile365 provides a practical way to continue organizing email using Outlook folders.
Looking for a SimplyFile replacement?
Many users moving from SimplyFile use QuickFile365 to continue their email filing workflow in New Outlook and Microsoft 365.
Learn more about our SimplyFile replacement solution.
How Send & File Works
A simple Outlook email filing process in 5 steps
- Step 1: Compose Your Email Create your email as normal in Outlook.
- Step 2: Click Send When you click Send, QuickFile365 prompts you to select a folder.
- Step 3: Open the Task Pane Click Select Folder to open the QuickFile365 Task Pane beside the email window.
- Step 4: Choose the Folder and Send Use the Task Pane to select the folder where the email should be filed. Then click Send.
- Step 5: Process the Sent Queue Later The email is sent and placed in a queue for filing.
Later, click Process Sent Queue and QuickFile365 moves all queued emails from Sent Items to the correct folders.
You do not need to process each email individually.
You'll Be Reminded
You do not need to remember to check the queue yourself.
Whenever you open the QuickFile365 Task Pane, QuickFile365 reminds you if there are queued emails waiting to be filed.
Click Process Sent Queue and all queued emails are moved from Sent Items to their selected folders.
Benefits of Automatically Filing Sent Emails
Save Time
Avoid repeatedly opening Sent Items and manually moving emails one by one.
Improve Consistency
Make filing part of the sending process instead of relying on memory.
Stay Organized
Keep client, matter, and project folders complete with both incoming and outgoing emails.
Reduce Clutter
Stop using Sent Items as your long-term filing system.
Process Multiple Emails at Once
File all queued sent emails with a single click.
Ideal for Folder-Based Email Management
QuickFile365 is especially useful for teams that organize Outlook emails by client, matter, project, or account.
- Professional Services Keep all client correspondence together.
- Legal Firms File outgoing emails directly into matter folders.
- Accounting Practices Maintain complete records of client communication.
- Project Teams Keep project folders up to date with the full conversation history.
- Sales Teams Organize customer emails throughout the sales cycle.
Frequently Asked Questions
Yes. QuickFile365 supports New Outlook.
Yes. QuickFile365 is designed for Microsoft 365 users.
Yes. QuickFile365 works with your existing Outlook folder structure.
Microsoft's new programming model does not provide an efficient way to automatically move emails from Sent Items immediately after they are sent.
The Process Sent Queue button gives you a way to file sent emails without slowing you down while composing and sending messages.
QuickFile365 records where each sent email should be filed, then lets you move all queued emails from Sent Items to the correct folders with one click.
You will also be reminded any time you open the Task Pane, so queued emails are not forgotten.
No. Click Process Sent Queue and QuickFile365 moves all queued emails to their selected folders.
Yes. The email is sent normally and appears in Sent Items first. When you process the queue, QuickFile365 moves it to the folder you selected.
Spend Less Time Managing Email
The purpose of email is communication, not administration.
QuickFile365’s Send & File feature helps Outlook users choose the correct folder while sending an email and then file queued sent emails later with one click.
Select the folder when you send. Process the queue when convenient. Keep Outlook organized without repeatedly filing sent emails manually.